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Policies and Procedures due to COVID-19

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Policies and Procedures due to COVID-19

Please be flexible and patient with us as we navigate the year ahead. These policies and procedures are subject to change, especially as new information and guidance from local, state, and national health officials become available. The Fay School reserves the right to change, modify, or adjust any of these procedures and policies at any time and without notice.

Scheduling

i.    When we are able to offer our In-Person Learning Program, we will require that parents submit their preference for in-person or online learning through a Return to Learn Parent Survey.

ii.    The preference that you select in the Preliminary Return to Learn Survey is not binding. We do need a better understanding of your current preference to help Fay plan. A link to this Preliminary Return to Learn Survey is lined in the Plan’s introduction letter.

iii.    Once requested, each family will need to submit their preference, through the Required Return to Learn Survey, so that Fay has ample time to adjust our planning. We will likely send this Required Return to Learn Survey out in August.

iv.    If in-person learning is permitted, to begin the school year, Fay is offering an Online Learning Program for those students who cannot or do not wish to return to In-person Learning. This is subject to change. Please see our Online Learning webpage and note that this remote offering was informed and improved by all we learned from deploying our original Academic Continuity Plan and our June Term prototyping.

v.    If in-person learning is permitted, to begin the school year, Fay is also offering In-person Learning for those who desire it.

vi.    At this time, your child will likely be required to move from In-person Learning to Online Learning from time to time for safety reasons. Fay will give as much advance notice as possible if this happens.

vii.    Once the school year begins, if you desire to switch from Online Learning to In-person Learning, then you must switch during our Entry Point Days (to be determined soon) and only with advanced notice so that the school can plan accordingly. We will be unable to accommodate any family who requests to switch from Online Learning to In-person Learning during the first trimester.

viii.    After the school year begins, opting into Online Learning from In-person Learning will require advanced notice so that Fay can adjust plans accordingly.

ix.    Fay cannot offer individualized instruction.

x.    When possible, we will use flexible worksites (e.g. telework) and flexible work hours (e.g. staggard shifts) for non-teaching personnel to help maintain social distancing between employees and others.

School Spaces

i.    Seating/desks will be spaced no less than three feet apart but six feet apart when feasible. According to the American Academy of Pediatrics, a physical distancing between students can be 3 feet rather than the standard 6 feet recommendations, particularly when face coverings are worn.

ii.    Desks will face in the same direction (rather than facing each other) or have students sit on only one side of tables, spaced apart.

iii.    Indoor communal-use spaces such as the dining hall will only be used for small groups if adherence to social distancing and our mask policy takes place.

iv.    The use of shared playground equipment will be staggered and cleaned and disinfected between each Fay Pod use with a portable electrostatic sprayer. (See Fay Pods section for more information.)

v.    To avoid Fay Employees sharing small office spaces we have converted other areas to workspaces (available classrooms, library, multi-purpose rooms, dining hall, etc.) Rotating hours for workspaces or requiring employees to sign up for workspaces if necessary.

vi.    Fay will provide all its employees with instruction on social distancing in spaces like copy or supply rooms and communal workspaces. Signage posted stating the maximum number of employees at a time in each space and reminders to keep six feet apart.

vii.    We have eliminated high-risk areas such as coffee and water stations and encouraged employees to bring their own beverages instead. Employees are not permitted to share any food or drinks.

viii.    Where possible, we have made color-coded “walking trails” around campus to help increase social distancing and to minimize the crossing of paths with other grade levels when moving around campus. We have placed helpful floor and wall reminders around campus. Click here to watch a video of our Fay Trails!

ix.    We have allocated restrooms to be grade-specific and limited the number of persons in the restrooms to one person at a given time, except if a child requires assistance from an adult. Each grade level has its own grade-specific classroom and restroom. See Hygiene Practices section for more information on our Bathroom Policy.

Physical Barriers and Guides

i.    Even with masks, we will use physical barriers, such as face shields and sneeze guards, particularly in areas where it is difficult for individuals to remain at least six feet apart.

ii.    We have provided physical guides, such as tape and decals on the ground and signage on walls, to ensure that your child remains no less than three feet apart when six feet apart is not feasible and Fay Employees remain at least six feet apart in lines and avoid facing one another.

iii.    We have added physical barriers, such as flexible dividers, between desks, especially when the students cannot be at least six feet apart.

School Events and Extracurriculars

i.    We are fully restricting adult access to all buildings except for essential adult personnel (Fay Employees) or for any urgent matters until the community spread and prevalence of COVID-19 in the Houston adult population significantly subsides. This policy can be revisited in 2021.

ii.    We will pursue virtual group events, gatherings, or meetings, until the community spread and prevalence of COVID-19 in the Houston adult population significantly subsides. This policy can be revisited in 2021.

iii.    We will pursue virtual activities and events in lieu of field trips, assemblies, special performances, and school-wide parent meetings until the community spread and prevalence of COVID-19 in the Houston adult population significantly subsides. This policy can be revisited in 2021.

iv.    As of now, field trips will not be feasible during any of the upcoming school year. Fay will continue to monitor the situation locally and the location of the intended trip. If community spread and prevalence of COVID-19 in the Houston adult population significantly subsides, then this can be revisited in 2021.
 

Fay Pods

i.    We are working to ensure that student and Fay employee groupings are as static as possible by having the same group of children stay with the same Fay employees, all day for all children by treating each grade level as a Fay Pod. The number of children in each Pod can only be determined once we have collected everyone’s binding preference through the Required Return to Learn Survey due August 3rd. (See Scheduling Section for more detail on this Survey.)

ii.    Pods will practice proper social distancing along with other hygiene and cleaning protocols.
 

Food

i.    We will only allow children and Fay employees to eat lunch in outdoor spaces
(covered outdoor spaces if inclement weather) while ensuring social distancing. At this time, we are working to tent the Meadow to increase the availability of comfortable outdoor spaces.

ii.    We will continue to partner with Simply Fresh as they offer individually packaged meals in disposable packaging.

iii.    Your child’s Fay Pod will eat together outside and at staggard times from other Fay Pods.

iv.    Having your child bring their own meals is still permitted.

v.    If food is offered at any event, we will have pre-packaged boxes or bags for each attendee instead of a buffet or family-style meal. We will avoid sharing food and utensils and ensure the safety of children with food allergies.

Socially Distanced Primary Art Outside